Rapid Redact

Rapid Redact works only on PDF files.

You can redact any PDF up to 50MB.

You can! This redaction tool is free to everyone. If you don’t have a Datasite project, you can sign up for a free account.

Currently, Rapid Redact is only available through the web interface.

You’ll need to remove password protection before redacting your document – and remember to re-protect the PDF afterwards if necessary.

The whole process is online, so you don’t need software.

Just enter a word or phrase in the keyword search field. This displays a list on the right showing all occurrences of your search term. Select occurrences from the list and click Add mark to mark them for redaction. You can also click on any occurrence to jump to its location in the document.

Click into the keyword/pattern search field to find and redact all instances of a particular type of PII, such as phone numbers, email addresses, and credit card numbers.

To redact in a color of your choice:

1. Highlight a word or phrase

2. Click it to open the style menu

3. Adjust the fill and/or border color as you wish

You can also adjust the styling options (top of page) to customize your own default style.

In some cases, you may prefer to replace a word or phrase with ‘dummy’ text (so as not to draw attention to it being a redaction). To do this:

1. Highlight a word or phrase

2. Click it to open the style menu

3. Add your alias for this term 

The Rapid Redact app handles only one file at a time. To redact multiple documents across an entire data room, check out the AI redaction available in the Datasite Diligence app.

For security reasons, a redacted document can never be unredacted – but your original unredacted copy is stored in My Documents so you can revert to it at any time.

All original (unredacted) and new (redacted) files are stored in your My Documents area. No other users can access them, and you can permanently delete them anytime.

At Datasite, security is our top priority. We adopt the latest cloud security best practices. The Datasite platform:

• Stores and maintains user information, application data, and logs separately
• Treats passwords with cryptographic hash algorithms
• Encrypts at-rest files with AES 256-bit encryption and regularly creates backups
• Protects in-transit data via Transport Layer Security (TLS) 1.2 protocol
• Captures, analyzes, and actions events in real time
• Accesses files only upon request, supported by document access review and change management processes

Data security is why Datasite exists. We have a dedicated security organization focused entirely on protecting your data. It ensures deep risk management and strong governance throughout the platform.

• Our products are ISO 27001, 27017, 27018, and 27701 certified
• Datasite maintains a SOC 2 Type II attestation
• Datasite is GDPR compliant
• Our infrastructure provider is ISO 27001 and SOC 2 Type II compliant
• Where legally possible, Datasite employees are subject to background checks, including screening for drugs, qualifications, and previous employment
• All our staff attend mandatory annual security training, including acknowledgement of security and conduct codes and non-disclosure agreements
• Our security incident response plan is tested every year. This includes external and internal notification, escalation procedures, and communication criteria
• Our disaster recovery plan is tested regularly, ensuring compliance with self-imposed timeframes and quality objectives

Yes, Datasite is GDPR compliant in the EU and UK. What’s more, our working group regularly reviews, maintains, and improves our data protection policy.

• We are ISO 27001, 27017, 27018, and 27701 certified. Our processes are audited against global standards required for maintaining confidentiality, security, and integrity for all data that we hold
• We store data in the United States and Europe. This allows us to maintain localization of data in the EU
• We regularly conduct privacy impact assessments and provide training on data privacy obligations. In this way, we ensure we meet best practices and implement industry-leading solutions wherever personal information is concerned