Watermarking

Any document can be watermarked, provided you have converted it to PDF format. Most packages (such as those in Microsoft Office) offer free conversion to PDF under the Save As menu.

You can watermark any PDF up to 50MB.

You can! Watermarking with Datasite is free to everyone. If you don’t have a Datasite project, sign up for your free account.

Currently, the Watermaking app is only available via our web interface.

You’ll need to remove password protection before adding a watermark – and remember to re-protect it afterwards if necessary.

The whole process is online, so you don’t need software.

Yes, if your document is dark or colorful, you can change the watermark color to one that is visible against the background.

Yes, you can add the names of up to ten different recipients in one go using the variable text feature. This will download a zip file containing one file for each recipient, with their name applied to the watermark.

Watermarks are permanent (for better security). Still, Datasite automatically stores a copy of the original (un-watermarked) files in your My Documents area, so you can always access a clean copy.

All original (un-watermarked) and new (watermarked) files are stored in your My Documents area. No other users can access them, and you can permanently delete them anytime.

At Datasite, security is our top priority. We adopt the latest cloud security best practices. The Datasite platform:

• Stores and maintains user information, application data, and logs separately
• Treats passwords with cryptographic hash algorithms
• Encrypts at-rest files with AES 256-bit encryption and regularly creates backups
• Protects in-transit data via Transport Layer Security (TLS) 1.2 protocol
• Captures, analyzes, and actions events in real time
• Accesses files only upon request, supported by document access review and change management processes

Data security is why Datasite exists. We have a dedicated security organization focused entirely on protecting your data. It ensures deep risk management and strong governance throughout the platform.

• Our products are ISO 27001, 27017, 27018, and 27701 certified
• Datasite maintains a SOC 2 Type II attestation
• Datasite is GDPR compliant
• Our infrastructure provider is ISO 27001 and SOC 2 Type II compliant
• Where legally possible, Datasite employees are subject to background checks, including screening for drugs, qualifications, and previous employment
• All our staff attend mandatory annual security training, including acknowledgement of security and conduct codes and non-disclosure agreements
• Our security incident response plan is tested every year. This includes external and internal notification, escalation procedures, and communication criteria
• Our disaster recovery plan is tested regularly, ensuring compliance with self-imposed timeframes and quality objectives

Yes, Datasite is GDPR compliant in the EU and UK. What’s more, our working group regularly reviews, maintains, and improves our data protection policy.

• We are ISO 27001, 27017, 27018, and 27701 certified. Our processes are audited against global standards required for maintaining confidentiality, security, and integrity for all data that we hold
• We store data in the United States and Europe. This allows us to maintain localization of data in the EU
• We regularly conduct privacy impact assessments and provide training on data privacy obligations. In this way, we ensure we meet best practices and implement industry-leading solutions wherever personal information is concerned