Board meetings are critical for the strategic direction and governance of an organization. Improving efficiency, decision making, compliance, and security of these meetings helps organizations ensure productivity and safeguard the integrity and confidentiality of their discussions – ultimately supporting better governance and strategic decision-making.

1. Structure and Efficiency

Efficiently structured meetings are crucial for any organization, especially as board members often have demanding schedules. Efficient meetings ensure that time is used effectively, allowing members to focus on strategic discussions rather than administrative tasks. And that’s where using the right technology can help.

Union Bancaire Privée (UBP) has seen significant improvements in the speed and efficiency of their meetings using board meeting technology like Sherpany. Information from past discussions, votes, and meetings can be digitally recorded and easily retrieved, not only making meetings more efficient but also increasing participant engagement. Agendas are always accessible, ensuring a stronger focus on topics and eliminating the need to sift through numerous printed documents.

Arca Fondi has experienced remarkable time savings leveraging cutting-edge board meeting technology for their meetings. Initially, moving from paper to digital saved them 50% of their time. They also have cut another 50%, highlighting the software’s impact on organizational efficiency.

At Ascom, board members can easily access documents through Sherpany’s board meeting portal and make annotations on their devices, which is particularly practical. The tool also simplifies the organization process, allowing for quick updates to documents and ensuring all directors have the necessary information at hand.

2. Collaboration and Decision Making

In addition to increased efficiency, fostering a collaborative environment and streamlining decision-making processes, boards can leverage the collective expertise of their members, make informed choices, and drive the organization towards its goals with technology. This ultimately supports the overall success and sustainability of the organization.

Accessing all documents and sharing their ideas and opinions before meetings has led to increased agility during the entire meeting process for directors at Swiss Global Enterprise. This pre-meeting collaboration ensures that all team members are aligned on urgent challenges, facilitating swift and dynamic execution of ideas.

Roechling Group has also improved meeting effectiveness and efficiency by an estimated 20%. By using a platform that allows easy access to information decisions no longer have to be postponed due to a lack of information.

In the highly regulated healthcare sector, like Barmelweid, where leaders work irregular hours and hold multiple positions, the ability to pre-discuss agenda items and interact on meeting documents before the meeting starts is invaluable. This collaboration allows for quick reactions to new information and updates without the need for in-person meetings.

3. Security and Compliance

Board meetings often involve sensitive information, such as financial data, strategic plans, and personnel issues. Ensuring this information is secure prevents unauthorized access and potential leaks. Moreover, secure meeting processes help organizations comply with strict regulatory policies and avoid legal repercussions. It also helps mitigate risks associated with data breaches and cyber threats. Furthermore, maintaining high security standards builds trust among board members and stakeholders. It reassures them that their information is protected, fostering a culture of transparency and accountability.

For Raiffeisen Switzerland, the security of their meeting data is crucial. Board meeting technology like Sherpany provides traceable access to all confidential information, stored securely. The software’s certifications, including ISO 27001 and ISAE 3000, and compliance with FINMA requirements, demonstrate its low compliance risks and high security standards.

Data security was a central reason for Ascom’s implementation of a board meetings solution like Sherpany. The software meets the highest Swiss and European security and compliance standards, including GDPR compliance and immunity to the US CLOUD Act. This ensures that confidential data is well-protected.

Security was also a key factor for W&R Barnett. With a growing team and numerous non-executive directors, the ability to set different levels of security for different users was vital. Board meeting technology like Sherpany allows them to control management information and share only relevant parts with external stakeholders, ensuring that sensitive information remains secure.

To see how board meeting technology Sherpany can help you achieve more from your meetings, request a demo here.